# How a New York State MWBE Excavation Leader Grew Operations Without Growing Overhead

## Tompkins Excavating scaled job site operations by 40% while keeping back-office headcount flat — all with faster payroll approvals and streamlined reporting.

### PAYROLL

- **Payroll time saved:** 70%
- **Increase in job sites and active crews:** +2%
- **Increase in back-office hours:** 40%

## Client background

Tompkins Excavating is a New York State **certified MWBE (Minority & Woman-Owned Business Enterprise)** serving commercial, municipal, and residential clients throughout the Hudson Valley for over four decades. Founded originally as a landscaping company, it expanded into full excavation, site infrastructure, utilities, grading, and mass earthwork projects across Westchester, Putnam, Rockland, Orange, and Dutchess Counties.

## Standardized workflows and improved field adoption reduced administrative friction while supporting continued growth.

### The Trayd Difference

### Challenge

**As Tompkins Excavating expanded its New York public-sector work, certified payroll and prevailing wage requirements increased administrative strain.** Legacy tools like ExakTime and Paychex created fragmented workflows and offered limited language support for field crews, leading to manual corrections and approval delays. Leadership needed to support a growing, multilingual workforce across more job sites—without adding back-office headcount or increasing compliance risk.

### Solution

Tompkins Excavating updated its back-office operations to better support continued growth across New York public-sector projects. Core capabilities included:

- Unified payroll, time tracking, and compliance in a single system
- Multilingual time entry, supporting their workforce language plus eight additional languages
- Automated certified payroll and prevailing wage calculations for NY public-sector work
- Streamlined payroll approvals with real-time visibility
- Standardized compliance reporting for audits and agencies

### Results

The results were immediate and quantifiable:

- Weekly payroll approval time dropped by **70%**, shrinking a full-day process to just a few hours
- Certified payroll and recurring compliance reports generated automatically, cutting reporting time from **8 hours to 30 minutes**
- Increased visibility into labor activity across crews and job sites as operations scaled by **40%**
- Payroll and compliance operations scaled with growth, with **no increase in back-office administrative workload**

## The all-in-one construction back office operating system.